Part Time UK Accountant - Aviation Industry (Crawley, UK)
Location: Crawley, West Sussex
Industry: Aviation Aftermarket
Employment Details: 8-16 hybrid hours per week, in-office touchpoints during the first 90 days and at least monthly
Reports to: US-Based Controller (Accounting Department)
Company Overview:
Pioneer Aero Supply is a global aviation aftermarket supplier with a newly established UK operation. We seek a reliable and detail-oriented UK Accountant to provide temporary support during a critical growth phase. This role is ideal for a skilled accounting professional with strong VAT, payroll, and import/export compliance experience, particularly within aviation or logistics-heavy industries.
Key Responsibilities:
Core Financial Operations
Location: Crawley, West Sussex
Industry: Aviation Aftermarket
Employment Details: 8-16 hybrid hours per week, in-office touchpoints during the first 90 days and at least monthly
Reports to: US-Based Controller (Accounting Department)
Company Overview:
Pioneer Aero Supply is a global aviation aftermarket supplier with a newly established UK operation. We seek a reliable and detail-oriented UK Accountant to provide temporary support during a critical growth phase. This role is ideal for a skilled accounting professional with strong VAT, payroll, and import/export compliance experience, particularly within aviation or logistics-heavy industries.
Key Responsibilities:
Core Financial Operations
- Process day-to-day financial transactions: vendor invoices, customer billings, general ledger entries in QuickBooks Online
- Code, approve, and ensure timely payment of invoices
- Monitor UK bank activity, prepare weekly cash flow reports, and reconcile transactions
- Manage accounts payable and receivable, liaising with UK vendors/customers to track payments and collections
- Support the preparation of monthly management accounts and assist with reconciliations, expense tracking, and invoice generation
- Maintain accurate fixed asset records and calculate depreciation
- Prepare and file quarterly VAT returns, ensuring correct treatment of EC sales, duty relief, CPC codes, and reverse charges
- Coordinate monthly RTI and PAYE submissions with the payroll provider
- Assist with year-end tax filing, support external accountants, and gather necessary documentation for Corporation Tax
- Serve as local contact for HMRC correspondence, responding to queries, audits, or requests
Support annual Companies House filings, including confirmation statements and director updates
- Working with US US-based HR Administrator, liaise with the external UK payroll provider to ensure accurate and timely monthly payroll
- Reconcile payroll reports and prepare statutory deductions and pension contributions
- Assist with preparing reports for group financial consolidation and year-end audits
- Track intercompany transactions and support documentation for transfer pricing compliance
- Provide general administrative assistance to ensure smooth office operations
- Scan, file, and electronically maintain all incoming mail and documentation
- Chase vendors for timely responses and confirm invoice/payment accuracy
- Order and maintain office supplies; liaise on utilities, rent, and office expenses
- Ensure recordkeeping in compliance with UK statutory retention periods
- Strong understanding of UK VAT regulations, ideally with prior aviation or logistics industry experience
- Proficiency in QuickBooks Online (QBO) and Microsoft Excel
Prior experience in bookkeeping and processing payments, invoices, and payroll - Familiarity with duty relief, CPC codes, and international shipping/import documentation
- Experience dealing directly with HMRC and UK tax authorities
- Excellent organizational skills with a high level of attention to detail
- Strong communication and interpersonal skills; ability to work independently
- Previous experience in a general administrative or office support role
- Able to handle sensitive information with professionalism and discretion